Privacy policy

This Privacy Statement clarifies the nature, scope and purpose of the processing of personal data (hereinafter referred to as "Data") within our online offering and its associated websites, functions and content as well as external online presences, such as our social media profiles (hereinafter collectively referred to as "Online Offer"). With regard to the terms used, such as "processing" or "responsible", we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).

Responsible

Holitech Europe GmbH
Klaus-Bungert-Str. 5a
40468 DusseldorfGermany
Email: info@holitech-europe.com
Managing Partner: Stanley Takase

Types of data processed:

  • Inventory data (e.g., names, addresses)
  • Contact details (e.g., e-mail, phone numbers)
  • Content data (e.g., text input, photographs, videos)
  • Usage data (e.g., websites visited, interest in content, access times)
  • Meta/communication data (e.g., device information, IP addresses).

Categories of affected persons

Visitors and users of the online offer (in the following we also refer to the data subjects as "users").

Purpose of processing

  • Providing the online offer, its functions and content
  • Responding to contact requests and communicating with users
  • Security measures
  • Range measurement/marketing

Terms used

"Personal Data" means any information relating to an identified or identifiable natural person ('the data subject'); Identifiable is a natural person who can be identified directly or indirectly, in particular by association with an identifier such as a name, identification number, location data, an online identifier (e.g. cookie) or one or more specific characteristics that are an expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.

"Processing" means any operation or series of operations carried out with or without the help of automated procedures in connection with personal data. The term goes far and covers virtually every use of data.

'Pseudonymisation' means the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not assigned to an identified or identifiable natural person.

'Profiling' means any form of automated processing of personal data, which consists in the use of such personal data to assess certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to work performance, economic situation, health, personal preferences, interests, reliability, behaviour, whereabouts or relocation of that natural person.

'Responsible person' means the natural or legal person, authority, body or other body which decides, alone or jointly with others, on the purposes and means of the processing of personal data.

'Processor' means a natural or legal person, authority, body or other body which processes personal data on behalf of the controller.

Relevant legal bases

In accordance with Article 13 GDPR, we shall inform you of the legal bases of our data processing operations. Unless the legal basis is mentioned in the data protection declaration, the following applies: The legal basis for obtaining consents is Art. a and Art. 7 GDPR, the legal basis for processing for the performance of our services and the implementation of contractual measures as well as answering questions is Art. b GDPR, the legal basis for processing in order to fulfil our legal obligations is Art. c GDPR, and the legal basis for processing in order to safeguard our legitimate interests is Art. f GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1) of the case shall be used. d GDPR as the legal basis.

Security

In accordance with Article 32 GDPR, we take appropriate technical and organisational measures to ensure a level of protection compassionate to ensure a level of protection complacency compassionate, taking into account the state of the art, the costs of implementation and the nature, the circumstances and purposes of the processing, as well as the different probability and severity of the risk to the rights and freedoms of natural persons.

Measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access, input, disclosure, security of availability and separation. In addition, we have established procedures that ensure the exercise of data subjects' rights, deletion of data and response to compromise of the data. Furthermore, we take into account the protection of personal data already during the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technical design and through data protection-friendly presets (Art. 25 GDPR).

Cooperation with processors and third parties

If, in the course of our processing, we disclose data to other persons and companies (processors or third parties), transmit them to them or otherwise grant them access to the data, this is only done on the basis of a legal permission (e.g. if a transfer of the data to third parties, such as to payment service providers, in accordance with Art. 6 sec. 1 lit. b GDPR is required for the fulfilment of the contract), you have consented to this. , provides for a legal obligation or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

If we entrust third parties with the processing of data on the basis of a so-called "order processing contract", this is done on the basis of Article 28 GDPR.

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if we do so in the context of the use of third-party services or disclosure or transfer of data to third parties, this will only be done if it is done in order to fulfil our (pre)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual authorisations, we will process or leave the data in a third country only if the special conditions of Art. 44 ff. GDPR. This means that the processing is carried out, for example, on the basis of special guarantees, such as the officially recognised determination of an EU-compliant level of data protection (e.g. for the USA through the "Privacy Shield") or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").

Rights of data subjects

You have the right to request confirmation as to whether the data in question is being processed and for information on such data as well as for further information and copy of the data in accordance with Article 15 GDPR.

They have accordingly. Article 16 GDPR the right to request the completion of the data concerning you or the correction of the inaccurate data concerning you.

In accordance with Article 17 GDPR, you have the right to request that the data in question be deleted immediately or, alternatively, to require a restriction on the processing of the data in accordance with Article 18 GDPR.

You have the right to request that the data concerning you, which you have provided to us, be received in accordance with Article 20 GDPR and request its transmission to other controllers.

They also have the right to lodge a complaint with the competent supervisory authority in accordance with Article 77 GDPR.

 

Withdrawal

You have the right to revoke consents given in accordance with Art. 7 sec. 3 GDPR with effect for the future

Right to object

You may object at any time to the future processing of the data concerning you in accordance with Article 21 GDPR. The opposition may be made in particular against the processing for direct marketing purposes.

Cookies and right of objection in the case of direct marketing

"Cookies" means small files that are stored on users' computers. Different information can be stored within the cookies. A cookie is primarily used to store the information about a user (or the device on which the cookie is stored) during or after his visit within an online offer. Temporary cookies, or "session cookies" or "transient cookies", are cookies that are deleted after a user leaves an online offer and closes their browser. In such a cookie, for example, the contents of a shopping cart can be stored in an online shop or a login status. Cookies are called "permanent" or "persistent" and remain stored even after the browser is closed. For example, the login status can be saved if the users visit them after several days. Similarly, such a cookie may store the interests of users who are used for range measurement or marketing purposes. "Third-party cookie" means cookies that are offered by providers other than the person responsible for the online offer (otherwise, if it is only its cookies, it is called "first-party cookies").

We may use temporary and permanent cookies and clarify this within the scope of our data protection declaration.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies may lead to functional limitations of this online offer.

Deletion of data

The data processed by us will be deleted or restricted in their processing in accordance with Articles 17 and 18 GDPR. Unless expressly stated in the context of this data protection declaration, the data stored by us will be deleted as soon as they are no longer necessary for their purpose and the deletion is not precluded by legal retention obligations. Unless the data is deleted because it is necessary for other and legally permissible purposes, its processing will be restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons.

According to legal requirements in Germany, the retention is carried out in particular for 10 years in accordance with Sections 147 (1) AO, 257 (1) No. 1 and 4, paragraph 4 of the German Commercial Code (Books, Records, Management Reports, Accounting Documents, Commercial Books, relevant documents, etc.) and 6 years in accordance with Sections 257 (1) No. 2 and 3, paragraph 4 of the German Commercial Code (HGB).

According to legal requirements in Austria, the storage is carried out in particular for 7 J in accordance with Section 132 para. 1 BAO (accounting documents, receipts/invoices, accounts, receipts, business papers, statement of income and expenses, etc.), for 22 years in connection with land and for 10 years in the case of documents relating to electronically supplied services, telecommunications, radio and television services provided to non-entrepreneurs in EU Member States for which the Mini-One Stop-Shop (MOSS) is used.

Agency services

We process the data of our customers within the scope of our contractual services, which include conceptual and strategic consulting, campaign planning, software and design development/consulting or maintenance, implementation of campaigns and processes/handling, server administration, data analysis/consulting services and training services.

We process inventory data (e.g., customer master data, such as names or addresses), contact data (e.g., e-mail, telephone numbers), content data (e.g., text entries, photographs, videos), contract data (e.g., contract subject matter, term), payment data (e.g., bank details, payment history), usage and metadata (e.g. in the context of the evaluation and success measurement of marketing measures). In principle, we do not process special categories of personal data, unless these are components of commissioned processing. Those affected include our customers, interested parties as well as their customers, users, website visitors or employees as well as third parties. The purpose of the processing is to provide contractual services, billing and our customer service. The legal bases of the processing are derived from Article 6 (1) lit. b GDPR (contractual services), Art. f GDPR (analysis, statistics, optimization, security measures). We process data that is necessary for the establishment and performance of the contractual services and point out the necessity of their specification. Disclosure to external parties is only made if it is required as part of an order. When processing the data provided to us in the context of an order, we act in accordance with the instructions of the clients as well as the legal requirements of order processing in accordance with Art. 28 GDPR and do not process the data for any purpose other than the purposes specified in the order.

We delete the data after expiry of legal warranty and comparable obligations. the need to retain the data is reviewed every three years; in the case of the statutory archiving obligations, the deletion shall take place after their expiry (6 J, in accordance with Section 257 (1) of the German Commercial Code ( HGB, 10 J), in accordance with Section 147 (1) AO). In the case of data disclosed to us in the context of an order by the client, we delete the data in accordance with the specifications of the order, basically after the end of the order.

Data protection notices in the application process

We process the applicant data only for the purpose and within the framework of the application process in accordance with the legal requirements. The processing of the applicant's data is carried out in order to fulfil our (pre)contractual obligations within the framework of the application procedure within the meaning of Art. b. GDPR Art. f. GDPR if data processing becomes necessary for us, e.g. in the context of legal proceedings (in Germany, in addition, Section 26 bdSG applies).

The application process requires applicants to provide us with the applicant data. The necessary applicant data are marked, if we offer an online form, otherwise result from the job descriptions and in principle this includes the information about the person, postal and contact addresses and the documents belonging to the application, such as cover letter, CV and certificates. In addition, applicants may voluntarily provide us with additional information.

By submitting the application to us, the candidates agree to the processing of their data for the purposes of the application process in accordance with the nature and scope set out in this data protection declaration.

Insofar as special categories of personal data within the meaning of Article 9(1) GDPR are voluntarily communicated in the context of the application process, their processing shall also take place in accordance with Article 9 (2) lit. b GDPR (e.g. health data, such as severely disabled or ethnic origin). Insofar as special categories of personal data within the meaning of Article 9(1) GDPR are requested from applicants in the context of the application process, their processing shall also take place in accordance with Article 9(2) lit. a GDPR (e.g. health data, if it is necessary for the practice of the profession).

If provided, applicants can submit their applications to us using an online form on our website. The data is transmitted to us in encrypted form according to the state of the art.
 Applicants can also send us their applications via e-mail. However, we kindly ask you to note that e-mails are not sent encrypted and that applicants themselves have to provide encryption. We therefore cannot assume any responsibility for the transmission of the application between the sender and the receipt on our server and therefore recommend to use an online form or the postal mail. Instead of applying via the online form and e-mail, applicants still have the opportunity to send us the application by post.

The data provided by the applicants can be further processed by us in the event of a successful application for the purposes of the employment relationship. Otherwise, if the application for a job offer is not successful, the data of the applicants will be deleted. Applicants' data will also be deleted if an application is withdrawn, which candidates are entitled to do at any time.

Subject to a justified revocation of the candidates, the deletion takes place after the expiry of a period of six months, so that we can answer any follow-up questions regarding the application and comply with our obligations to prove this under the Equal Treatment Act. Invoices for possible travel expenses are archived in accordance with the tax regulations.

Contact

When contacting us (e.g. via contact form, e-mail, telephone or via social media), the user's details for processing the contact request and its processing in accordance with Art. b. (in the context of contractual/pre-contractual relations), Art. f. (other requests) GDPR. Users' information can be stored in a customer relationship management system ("CRM system") or similar request organization.

We will delete the requests if they are no longer required. We review the necessity every two years; In addition, the statutory archiving obligations apply.

Hosting and e-mailing

The hosting services we use are intended to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, e-mail, security and technical maintenance services that we use for the purpose of operating this online offer.

In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors of this online offer on the basis of our legitimate interests in an efficient and secure provision of this online offer in accordance with Art. 6 sec. 1 lit. f GDPR in the i.V.m. Art. 28 GDPR (conclusion of order processing contract).

Collection of access data and log files

We, or our hosting provider, collect on the basis of our legitimate interests within the meaning of Art. f. GDPR data about each access to the server on which this service is located (so-called server logfiles). The access data includes the name of the retrieved website, file, date and time of retrieval, amount of data transferred, notification of successful retrieval, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.

Logfile information is stored for security reasons (e.g. to investigate abuse or fraud) for a maximum period of two months and then deleted. Data, the further retention of which is necessary for the purpose of proof, is excluded from deletion until the relevant incident is finally clarified.

Matomo

We use Matomo, a web analytics service provided by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand. We use this service for the analysis and statistical evaluation of the use of our website. When you visit our website, the following data is stored on servers of IT-On.NET GmbH:

  • Type of browser used and the operating system
  • Date and time of the server request
  • Your country of origin
  • Frequency of access to our website
  • Duration of stay on our website
  • External links you have operated
  • Website from which you have reached our website

The service is set to mask two bytes of your IP address. After the IP address has been anonymized in this way (e.g. 192.168.xxx.xxx), it is no longer possible to inference your identity. We therefore only create pseudonymized user profiles. An evaluation and analysis of the use of our website is carried out on the basis of this. The collected data is processed and stored exclusively on the servers of our website. It will not be passed on to third parties. The legal basis for the processing of personal data is Art. f GDPR. The processing of your data allows us to analyze your surfing behaviour. By evaluating the collected and psydonymized data, we may obtain information about the use of individual components of our website. On this basis, we are constantly improving our website and its user-friendliness. In these purposes, our legitimate interest lies in the processing of the data in accordance with Art. f GDPR. By anonymizing your IP address, we also ensure sufficient protection of your personal data. The data will be deleted as soon as it is no longer needed for the recording purposes. We delete this data regularly after three to six months. You can object to Matomo processing the data at any time with effect for the future by activating the cross in the box below. This means that an opt-out cookie is stored in your browser, with the result that Matomo will no longer collect data in the future. If you delete your stored cookies completely, the aforementioned opt-out cookie will also be deleted. You must then reactivate this in order to prevent Matomo from collecting any data when revisiting our website. For more information about privacy settings, see www.matomo.org/docs/privacy/. For general information from the service provider about data protection, see  www.matomo.org/privacy-policy/.

Opt-Out

Online social media presences

We maintain online presences within social networks and platforms in order to communicate with the customers, interested parties and users active there and to inform them about our services there. When the respective networks and platforms are called up, the terms and conditions and the data processing guidelines of their respective operators apply.

Unless otherwise stated in our privacy policy, we process the data of the users as long as they communicate with us within the social networks and platforms, e.g. write posts on our online presences or send us messages.

Integration of third-party services and content

Within our online offer, we use third-party content or service offerings based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 sec. 1 lit. f. GDPR) content or service offerings from third parties in order to integrate their contents and services, such as videos or fonts (hereinafter uniformly referred to as "content").

This always presupposes that the third parties to this content perceive the IP address of the users, since they could not send the content to their browser without the IP address. The IP address is therefore required for the presentation of this content. We make every effort to use only those content whose respective providers use the IP address only for the delivery of the content. Third parties may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may include, among other things, technical information about the browser and operating system, referring websites, visiting time and other information on the use of our online offer, as well as being linked to such information from other sources.

Google Maps

We include the maps of the Google Maps service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The processed data may include in particular IP addresses and location data of the users, which are not collected without their consent (usually carried out within the framework of the settings of their mobile devices). The data can be processed in the United States. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out:  https://adssettings.google.com/authenticated.

Font Awesome

This page uses so-called web fonts provided by Fonticons, Inc. to provide uniform fonts. When you visit a page, your browser loads the required web fonts into their browser cache to display text and fonts correctly.

For this purpose, the browser you are using must connect to the Fonticons, Inc. servers. This will make Fonticons, Inc. aware that our website has been accessed through your IP address. The use of web fonts is in the interest of a uniform and appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Article 6 (1) lit. f GDPR.

For more information about Font Awesome, see https://fontawesome.com/help and font s/he/she/https://fontawesome.com/privacy.

Linkedin

Within our online offer, features and contents of the LinkedIn service, offered by the inkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland, may be integrated. This may include, for example, content such as images, videos or texts and buttons with which users can share content from this online offer within LinkedIn. If the users are members of the LinkedIn platform, LinkedIn can assign the call of the above-ced content and functions to the profiles of the users there. LinkedIn Privacy Policy:   https://www.linkedin.com/legal/privacy-policy. . LinkedIn is certified under the Privacy Shield Agreement and provides a guarantee to comply with European data protection law(https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active). Privacy Policy:  https://www.linkedin.com/legal/privacy-policy, Opt-Out:  https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.